Documents Required for Company Registration in India: A 2026 Checklist

Most delays in company registration come down to one thing: documents that were gathered in a hurry, don't match each other, or don't meet a technical requirement no one told you about. Here's what you actually need, organised by category.

Identity and address proof — for each director or partner

• PAN card (mandatory for Indian nationals)
• Aadhaar card
• Passport, if any director is a foreign national
• A recent bank statement, electricity bill, or telephone bill (not older than 2 months) as address proof
• A recent passport-size photograph

One detail that trips people up: the name on your PAN, Aadhaar, and address proof needs to match exactly, including spelling and initials. If your Aadhaar has your full middle name and your PAN uses an initial, sort that out before applying rather than during processing.

Proof of your registered office

You'll need a recent utility bill (electricity, water, or gas) or a property tax receipt for the registered office address, along with:

• A rent agreement, if the premises is rented, plus a No Objection Certificate from the property owner
• Or a copy of the sale deed / property ownership document, if it's owned by a director

The registered office doesn't need to be commercial space — a home address is fine, as long as the documentation is in order.

Company-specific documents

For a Private Limited Company, you'll also need:

• Proposed company name (with a backup or two, in case your first choice isn't available)
• Details of the company's main business objective, for drafting the Memorandum of Association
• Details of the proposed share capital and how it's split between shareholders

For an LLP, you'll need the proposed LLP name, details of each partner's capital contribution, and the profit-sharing ratio between partners — these get written into the LLP agreement.

Digital requirements

Every director or designated partner needs a Digital Signature Certificate to sign the incorporation forms electronically, and a Director Identification Number (DIN), which is applied for as part of the incorporation process if you don't already have one.

A practical tip

Gather everything before you start the application rather than partway through. Incorporation forms have a validity window, and if a document takes a week to arrive after you've already started, you can end up re-doing steps that had already been approved. Setting aside twenty minutes to collect scanned copies of everything above, upfront, is the single easiest way to keep the whole process to its expected timeline.